Executive Assistant and Corporate & Community Partnerships Coordinator

The Opportunity:

Children's Hospital Foundation seeks an experienced Executive Assistant and Corporate & Community Partnerships Coordinator to provide high-level administrative support to the Vice President for Corporate and Community Partnerships and the Corporate and Community Partnership team. This highly collaborative role helps advance corporate and community fundraising initiatives by coordinating administrative operations, managing key projects, facilitating donor and foundation cultivation activities, and ensuring the efficient execution of team priorities.

Reporting to the Vice President of Corporate and Community Partnerships, the Executive Assistant and Corporate & Community Partnerships Coordinator plays a key role in supporting corporate and community fundraising operations, donor cultivation and partnership activations, and team effectiveness. The successful candidate will manage complex scheduling, coordinate donor and prospective donor visits, prepare meeting and proposal materials, track projects and deadlines, and facilitate communication among internal and external stakeholders. This position requires a highly organized, detail-oriented, and proactive individual who thrives in a fast-paced, collaborative environment and exercises sound judgment, discretion, and professionalism when handling sensitive and confidential information.

Key Responsibilities:

Executive and Administrative Support

• Provide comprehensive administrative support to corporate and community partnerships team, including calendar management, coordination of meeting logistics including agendas, minutes and follow ups.
• Prepare, edit, and manage executive communications, presentations, and reports.
• Provide support for scheduling and managing corporate and community team with hospital tours, site visits, check presentations, and all donor facing engagements in the hospital and in the community.
• Coordinate travel-related documentation, reimbursements, invoices, and other administrative processes.
• Support Corporate Council, including scheduling meetings and preparing materials.
• Manage inventory and ordering process of promotional and branded materials for the entire CHF team.
• Collaborate across Children's Hospital Foundation and Children's Hospital of Richmond at VCU to ensure effective communication, coordination, and execution of departmental priorities.

Corporate and Community Partnership Coordination

• Support the corporate and community team in developing, cultivating, and maintaining relationships with corporate sponsors, community partners, and donors.
• Coordinate partnership agreements, deliverables, and benefits fulfillment to include partnership activation plans and stewardship plans alongside partnership managers.
• Plan and execute (in partnership with corporate and community partnerships team) partnership-related events, meetings, and recognition activities.
• Collaborate with marketing and communications teams to promote partnerships and benefits delivery.
• Track partnership performance and prepare impact reports for stakeholders in partnership with donor engagement and stewardship team.
• Represent the organization at community events, networking opportunities, and outreach initiatives.
• Support the team with day-to-day- needs related to Foundation’s in-kind donation program to include scheduling deliveries with CHoR, engaging with in-kind donors, and supporting the growth of in-kind donor relationships with Foundation team.
• Supports the corporate and community partnerships team in executing the volunteer engagement strategy to include activity calendar and logistics for corporate champions/partners.

Required Education and Experience:

• Bachelor's degree in Business Administration, Communications, Nonprofit Management, or related field (or equivalent experience)
• 3-5+ years of experience in executive administrative support, partnership development and corporate fundraising, or related experience, preferably supporting senior leaders.
• Exceptional organizational, multitasking, and time management skills
• Strong written and verbal communication abilities
• Proven ability to build relationships with diverse stakeholders
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and CRM systems
• Ability to work independently and maintain attention to detail in a fast-paced environment

Additional Requirements:

• Intellectual curiosity
• Comfort working in a complex, matrixed organization
• Demonstrated ability to relate well and respect individuals from diverse backgrounds
• Must possess initiative, leadership, creative energy, well-refined organizational skills, strong interpersonal skills, and the ability to take calculated risks
• Fast paced and results oriented with the ability to work in a timely manner with multiple deadlines and competing requirements
• Strong written, presentation, verbal, organizational, and interpersonal skills
• Demonstration of good judgement, professionalism and the highest standards of ethical conduct

Schedule:

Children's Hospital Foundation offers a hybrid work environment. Due to the highly collaborative and donor-facing nature of this role, regular onsite presence is required to support donor visits, hospital tours, meetings, and team activities. While flexibility is available, the successful candidate should expect to work onsite approximately three to four days per week, depending on fundraising activities, team priorities, and organizational needs. Occasional evening and weekend work may be required to support fundraising events, donor meetings, and other special activities.

About Children's Hospital Foundation:

Children's Hospital Foundation is an independent 501(c)3 that works to maximize philanthropic impact in children's health at Children's Hospital of Richmond at VCU. We are dedicated to raising and stewarding philanthropic resources that will enable CHoR to become a top, nationally ranked children's hospital. With roots going back more than 104 years to the incorporation of Richmond's original children's hospital on Brook Road in 1920, we are proud to work with generous members of our community to drive excellence in patient care, education and research.

Children's Hospital Foundation is currently engaged in a $195 million comprehensive campaign focused on four key pillars: Expand to Heal, Empower Growth, Nurture Every Step and Shape the Future.

Salary range:

$50,000-$65,000; competitive and commensurate with experience.

To apply, please email a resume and cover letter to careers@chfrichmond.org. Please be sure to list the position title in the subject. Review of applications will begin immediately and will continue until the position is filled.

Children's Hospital Foundation is an equal opportunity/affirmative action organization providing access to employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.